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15. June 2023

Stadtwerke Potsdam: novomind software ensures short response times in customer service for energy and water

Company, Customer Service
Portrait Daniela Köhler

by Daniela Köhler

Publications officer

EWP customer service and private customer sales digitalised and automated / Communication channels in a single system / Effective distribution of enquiries / Improved peak handling / Standardised productivity reporting

Hamburg, 15. June 2023 – Every day, the customer service centre of Energie und Wasser Potsdam GmbH (EWP), a wholly owned subsidiary of Stadtwerke Potsdam, receives hundreds of customer enquiries – from questions about the new “energy price brake” or prepayments to queries about water quality or heat pump electricity. Since 2022, novomind iAGENT, the omni-channel contact centre software from novomind AG, has pooled all enquiries received by the Energy and Water Departments by e-mail, post or telephone on a central platform. This ensures efficient automated distribution to the service team. As a result, response times have been drastically reduced and the availability of the customer centre has been significantly improved.

EWP supplies around 92,000 customers with electricity, gas, water, district heating, solar energy, electromobility and photovoltaics. The EWP customer centre receives an average of 65,000 customer enquiries and 60,000 telephone calls per year. At peak times, when the number of enquiries was particularly high, the virtual absence of a networked, digital ICT infrastructure meant that consumers sometimes had to wait a long time for their questions to be answered. EWP staff had to manually process customer enquiries from the various channels and to sort, distribute and scan e-mails and letters. The contact centre software from novomind changed all that.

In the first few weeks after the introduction of novomind iAGENT, the e-mail backlog was reduced by 30 percent. In addition, the central intelligent routing system has optimised load distribution and call flows, smoothing out peaks so that customers only have to wait a few minutes for customer service. The integration of existing CRM modules in novomind iAGENT ensures automatic customer identification for e-mail and telephony as well as the transfer of activities for the archiving of transactions. Access to the relevant contact history and documents, such as invoices, makes handling incoming enquiries easier. Thanks to the connection to the KOFAX document management software, letters can also be processed in digital form quickly and easily. Standardised load and productivity reporting ensures transparent processes and effective management. Cases that used to take 10 to 15 minutes are now checked and completed in a matter of seconds.

Bringing communication channels together on a single platform has transformed the workflow the EWP team’s workflow and taken it to a new level. The novomind contact centre software has laid the foundations for RPA (Robotic Process Automation) based processing of customer enquiries, thus significantly increasing the digitalisation of workflows. “novomind iAGENT has very quickly optimised our customer service processes and helps us to efficiently manage even large volumes of enquiries, such as those we are now receiving in connection with the energy transition Our customers really appreciate our short response times,” says Björn Seikert, Head of Commercial and Private Customers at EWP. This is also reflected in the “TOP Local Supplier” award for electricity, gas and water, that EWP received this year from “Energieverbraucherportal.de”, a portal for energy consumers. For the first time, digitalisation was also taken into account in the assessment. “Our aim is to support users of our software by automating processing and providing customised solutions, thus reducing their workload and enabling them to offer their customers perfect service,” says Stefan Grieben, CEO of novomind AG. In the context of EWP’s comprehensive transformation project, novomind cooperated closely with SNcom, its implementation partner from Neuss.

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