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26. April 2024

How do PIM systems help in day-to-day e-commerce?

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Portrait Daniela Köhler

by Daniela Köhler

Publications officer

In the fast-moving e-commerce landscape, efficient management of product information is more crucial than ever. The number of sales channels is growing and consumer expectations regarding product transparency and quality are increasing. Product Information Management systems, or PIM systems, are therefore indispensable when keeping product information consistent and up-to-date across all digital commerce channels.

What is a PIM system?

A PIM system is a software solution that is used as a central platform for the collection, management, and provision of product information across various sales channels. With connections to CMS, CRM, ERP and TMS systems, PIM software is an enormous help in omnichannel e-commerce. It enables product information to be efficiently organised, updated, and optimised. From technical product data, specifications, dimensions, images and videos to marketing texts and translations, a PIM system gathers all the relevant information concerning a specific product in a single, central location.

The importance of PIM systems in e-commerce

In e-commerce, where competition and customer demands are high, the importance of simple and effective product information management becomes clear. If products have too little information or are poorly maintained, this not only results in dissatisfied customers, but often in negative reviews or item returns. This can have a direct impact on sales figures and – perhaps more importantly – the perception of a brand, leading to customers choosing the competition instead. PIM systems make it easier for e-commerce providers to present their products consistently and comprehensively across different platforms and online marketplaces. As a result, the importance of PIM systems for a successful customer journey should not be underestimated.

7 The advantages of PIM systems at a glance

  • Centralised data management
    PIM systems provide a centralised platform to collate, manage and enrich product information. This makes it easier to keep data consistent and accurate across all sales channels.
  • Increased efficiency in product data maintenance
    By automating processes and reducing manual input, product information systems minimise errors and increase management efficiency in product information.
  • Accelerated time-to-market for new products
    Centralised management allows for quicker updates and more rapid distribution of product information, greatly improving the time-to-market.
  • Improved customer & product experience
    Detailed and up-to-date product information is of better quality and improves the customer experience for the entirety of the customer journey.
  • Reduced number of negative reviews & returned items
    More comprehensive product information can help customers make more informed purchasing decisions, leading to less frustration for the customer and a reduction in the number of item returns. This also leads to fewer negative reviews.
  • Easier omnichannel sales
    With PIM systems, everything is in one place making it easier to customise and distribute product information across different sales channels such as online shops, marketplaces, and even social media.
  • Easier scalability for global expansion
    With support for multilingual content and regional customisation, PIM systems help companies to offer their products effectively in international markets.

When does it make sense to use a PIM system?

PIM software should be considered as soon as producers or sellers serve multiple sales channels, carry out business internationally or need to regularly update product information through a time-consuming process. This is because the numerous advantages of a PIM system for B2B and B2C business can also be relevant for companies offering just a handful of products. The strengths of Product Information Management systems can also be leveraged by companies with extensive product ranges. Areas such as marketing, product management, purchasing, e-commerce and IT specifically benefit from efficient PIM systems.

PIM systems and the Digital Product Passport (DPP)

With regard to the utility of PIM systems, the Digital Product Passport coming in 2027 will also play a key role. This is because the DPP will be gradually introduced for various product categories in the EU and will provide comprehensive product information on components, origin, production, repair options, etc. This means that e-commerce providers must prepare for proper integration and ongoing updates of their products.

Tip: For a deeper dive into when a PIM system is beneficial, read the novomind blog.

Discover our novomind iPIM system!

Do you want to increase the efficiency of your product information processes for your B2B or B2C business, while also offering a positive product experience for current and new customers? Find out how the novomind iPIM system can improve the scalability of your e-commerce business.

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